Eureka Grand Chapter

News & Events

04 June, 2018

EGC 123rd Annual Grand Session on Jun 4 & 5, 2018

123RD ANNUAL GRAND SESSION
CONVENTION NEWSLETTER
November 7, 2017

(You can Download a Copy of the Grand Session Newsletter HERE)


TO: Eureka Grand Chapter Officers, Past and Present, Worthy Matron, Worthy Patrons, Sisters and Brothers

(You can Download a Copy of the Grand Session Newsletter HERE)

The 123rd Annual Grand Session of Eureka Grand Chapter, Prince Hall, Order Eastern Star, Inc. State of New York will convene on Sunday, June 4-5, 2018 at the Double Tree by Hilton, Syracuse, New York, 6301 Route 298 East Syracuse, New York 13057.

EVENTS

Sunday Evening, June 3, 2018:  Chapter of Sorrow - Grand Ballroom 6:00pm
Monday Morning, June 4, 2018: Devotion - Grand Ballroom 7:00am - 7:30am
Monday June 4, 2018: Official Opening - Grand Ballroom- 8:00am

REGISTRATION

Early Registration: $150 now until May 21, 2018
Late Registration: $160 - May 22 thru May 28, 2018
On-site Registration: $170 - June 1 & June 2, 2018

⋅ ALL registrations MUST be done through your Chapter, except for Elected Grand Officers, Past Grand Worthy Matrons/Patrons, Past Grand Emeritus, they will be registered by the Grand Chapter and their names will be added to the count of respective chapters.

⋅ PLEASE NOTE:
If your Worthy Matron was previously a Past Matron, register her as Worthy Matron ONLY, do not register her as WM and again as Past Matron on the registration form.

HOTEL RESERVATION

⋅ The Double Tree is NOW accepting hotel reservations for our 2018 Annual Grand Session. Kindly make your reservation by calling the hotel direct at (315) 432-0200, or by calling the Central Reservation Office at 1-800-222-TREE.

⋅ All reservations MUST be guaranteed. NOTE: One Night’s lodging will be assessed when you make your reservations.

⋅ NOTE: ALL ATTENDEES MUST MAKE THEIR OWN ROOM RESERVATIONS
HOTEL RESERVATION SESSION CODE:

⋅ The Session Group Name is: Eureka Grand Chapter, PHA, OES

⋅ The Group Code is: EUR
When making your reservation if you need handicap accommodations, please make that request at the time of making your reservation.

HOTEL ROOM RATE:
⋅ The Hotel room rate is $113.00 per night, per room plus 13% tax for single/double room accommodations. Remember, debit cards funds are held for 7-10 business days by most banking institutions.

⋅ Upon check-in at the Hotel each overnight registered guest will receive a $2.00 coupon for the Seasons Breakfast Buffet each morning of your stay.

⋅ This is a newly renovated hotel and a SMOKE FREE HOTEL! The hotel will add a fee to your bill if you smoke in your room.
HOTEL CUT-OFF DATE:

⋅ The “cut-off date” for accepting reservations into the room block is Friday, May 4, 2018. The Hotel will accept reservations if rooms are available after the cut-off date, however, your rate will not be the Convention rate it will be the Hotel’s Rate.

CHECK-IN AND DEPARTURE TIME:
⋅ CHECK- IN IS: 3:00 p.m. CHECK- OUT IS: 12:00 noon

⋅ Guest arriving before 3:00 p.m. will be accommodated as rooms become available. At the time of check-in, individual departure day should be confirmed. Any adjustments to your departure data after check-in will result in an administrative fee.

⋅ The Hotel will provide a room to hold luggage on a complimentary basis for guests attending the session on the day of departure so that you can check out before or at 12:00 noon to avoid late check- out charge.

CANCELLATIONS:
⋅ If you need to cancel your hotel accommodations, DO NOT CANCEL WITH THE HOTEL! Kindly contact PM Celestine Davis, Convention Chairperson at (646) 299-6178 or cdavis174@verizon.net. Hotel accommodations are always needed, and attendees cancelling with the Hotel directly will cause Eureka Grand Chapter to lose the accommodations.

CHAPTERS’ COLLATIONS:
⋅ If Chapters wish to hold collective collations kindly let me know ASAP in order to provide space for you. Provide the day and time. In order to accommodate you it is important that you purchase some food and beverage from the hotel. EXAMPLE: Beverage set-up coffee, tea assorted sodas, Fruit Bowl, assorted sandwiches, or hot items. I will have menus in my possession for ordering.

PARKING: Hotel parking is complimentary.

SHUTTLE SERVICE:
⋅ The Hotel will provide complimentary shuttle service to and from Hancock International Airport and Amtrak Train Station.
⋅ Sisters and Brothers when making your reservations try to travel in groups this will make the Hotel pick up much easier. Call the Hotel one hour prior to your arrival, to schedule pick up at (315) 432-0200.

DELUXE MOTORCOACH DOOR TO DOOR TRANSPORTATION

⋅ Eureka Grand Chapter Committee have secured a deluxe Motorcoach door to door service for your convenience. The motorcoach schedule is as follows:
There are still seats available on the motor coach bus to our 123rd Annual Grand Session in Syracuse, NY.
 
The Bus is leaving from the Grand East, 454 West 155th Street, NYC on Sunday June 3, 2018 and returning Tuesday, June 5, 2018. 
 
Price $85  > Make check/MO payable to: Eureka Grand Chapter.  On the memo line write “Bus Transportation”
 
Contact: Celestine Davis, Convention Chairperson  (646) 299-6178  ASAP to secure your seat, she will be available to receive your full payment at the School of Instruction the 2nd Saturday or you can contact a Transportation Committee Member (PM Henrietta Watson & PM Juanita Davis)

SOUVENIR JOURNAL:
Full Page $65.00 Half Page $40.00

⋅ Journal Ad Deadline Date: May 19, 2018 (no exceptions)

⋅ Make Checks payable to: Eureka Grand Chapter *Include in memo line: “GS Souvenir Journal”

⋅ Click HERE to submit Ad Online or download a copy of the Souvenir Journal Ad Form at http://www.oesegcny.org/grandsession

⋅ Email PDF “Camera Ready” Ad to journalad@oesegcny.org

⋅ Mail Ad and Payment to: Eureka Grand Chapter 454 W. 155th St., New York, NY 10032 ~ Attn: Souvenir Journal Committee

⋅ For Questions, kindly contact: AM Lisa Gibson, Convention Journal Chair at (917) 535-1946

VENDORS:
⋅ Vendor space is available at a rate of $100 per table, per day; beginning June 3, 2018. To arrange Vendor space, contact Belinda Williams (74) at (646)508-1423. Personal checks will not be accepted after May 14, 2018. Click HERE to download a Vendor Form

REGISTRATION KIT DONATIONS
⋅ We appeal to all chapters as well as individuals for donations for items for our registration kits. If chapters would like to combine your efforts, and donate collectively we certainly would appreciate your donations. We are asking for a minimum of 500 units. Kindly deliver to the Grand East by May 25, 2018, attention Registration Committee.  Click HERE to download a copy of the Registration Kit Item Request List.

⋅ For Questions, kindly contact: HPGWP Henry Rowlett, Registration Chairperson at (914) 941-4022 or (914)523-4489.


We are excited and are looking forward to you traveling with us on our Eureka Grand Chapter’s Motorcoach and greeting you at our 123rd Annual Grand Session in Syracuse, New York.

If you have any questions or concerns contact me at (646) 299-6178 (c) (718) 863-2540 (h) or cdavis174@verizon.net.

 

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